7 Pitfalls of using EXCEL sheets to manage your Fleet Management

Pitfal tips excel usage

Excel sheets are the ideal method to record, organize, and visualize data. However, all great inventions reach their limitations in age.


The greatest aspect of fleet management technology is dealing with information where each and every vehicle will create a lot of data. Many firms resulted in Billion-Dollar losses due to fake manipulations over excel sheets. The main reason behind spreadsheet vulnerability is the absence of security, which makes it effortless to alter values, formulas, or dependencies anonymously.


One of the largest disadvantages of using a different excel desktop program is, you can’t handle or get a large number of data inside a time or there are opportunities to lose the data. Sharing the data from an excel sheet into fleet management applications might not be simple once you do it manually.


Let us see a few of the disadvantages of using excel sheets to handle your fleet in detail.


1. Isolated, Offline, and Collaboration


In the era of the connected world, excel sheets remain unconnected with other applications. Sharing and collaboration of excel sheets might not be simple. For example info from GPS monitoring devices, cargo providers, vehicle care service providers cannot be fed to XL sheets mechanically.


Difficulty in feeding inputs by multiple parties, centralized control, complex formulas (macros), difficulty in sharing, Since excel sheets don’t allow us to attach them files, we will need to utilize another file management system or folders for a variety of files, it will become difficult to use.


While coming to cooperation; Planning, analyzing, budgeting, and reporting are all collaborative tasks, and excel spreadsheets aren’t meant for collaborative work. At a moment, only one individual can read or write the data. In some cases, the user should take and send a copy of the spreadsheet after every single edit, recipients even end up sending the incorrect variant which can result in errors in data.


2. Explosion of Information and Granularity


The explosion of data and granularity increases . Granularity is the amount of data detail, even when the very same data are represented in the sheets multiple times, the granularity can differ.


Today we are managing billions of information in comparison to the year 2000. One can not handle or get a massive number of data within a period or you can find opportunities to lose the information. Excel sheets are primarily known for its slow consolidation procedure.


An organization keeps on rising, data keeps increasing. Managing a large amount of information is impossible in a spreadsheet, even deriving accurate results from that huge number of data is extremely demanding.


The data we tend to dismiss prior because of density is now significant today.


3. Conclusion making 24/7


Data plays a significant part in decision making. With this much data to handle, the expectation of outcomes, is it possible to generate a precise decision using spreadsheets?


Extracting information from different places, assessing them, and summarising the information can be very time-consuming. We know about shine sheets vulnerability. Hence, double-checking the decisions would be better.


Hoping for accuracy, say no more clocks.


4. Not Mobile-Friendly, Impossible in Smartwatch


Using excel sheets on a mobile telephone is a trying undertaking. Spreadsheets aren’t natively compatible with tablets. Using spreadsheets on your mobile phone might tend to find slow, even the desktop computer that utilizes an excel sheet with a massive number of data may even get trapped in between and it makes the process slow. Evidently, it won’t ever fit in smartwatches.


Using mobile phones for some sales services became part of the company, frequently dragging out a notebook each time you want to input or change customer information is hard.


5. Excel Macros Hard to Keep


Excel macros save you from headaches by automating common, repetitive activities in excel sheets. There are many good reasons to avoid macros on your excel sheets.


Writing, debugging, and running macro code may take your own time more than using worksheet features. You’ll struggle to understand your code to reevaluate it weeks or months later. Like this, we can keep on several motives to steer clear of macros in excel sheet.


In this age of zero-code, nobody likes to waste time by following an old practice in an organization. Absolutely usage of spreadsheets isn’t advisable for growing organizations.


6. It’s not free!


Spreadsheets are a part of the pure contemporary business world. If you are spending a cent it ought to be well worth some time, Do you think spreadsheets are worth the penny? We will leave this up to you. Nothing comes free of charge. One has to cover google once they reach the size limit.


7. You got better choices.


Spreadsheets aren’t obsolete, but for fleet management? Can you believe spreadsheets are okay for fleet management?


You have a lot of better choices available on the market, however FleetOS is an option, not an option. Migrate your fleet management data from excel sheets to the art of fleet management program.


FleetOS provides you the best platform to migrate your complete fleet info excel sheets to FleetOS software. Where you are able to access the data easily within the time and there will be no odds of losing the information.


As technology advances, we have the opportunity to analyze data which permits you to make better business decisions that take your company in a more efficient method of doing things.


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