7 Tips to Onboarding Remote Employees

Onboarding Remote Employees

Onboarding employees is an involved process no matter what, but it’s even more difficult with remote employees. It’s important to make sure you properly onboard remote employees to get them accommodated and make their first days smooth. Here are 7 tips that make it easier to onboard remote employees.

1. Welcome New Employees

First impressions are important, so make sure you give all new remote employees a warm welcome. You can welcome new employees with a friendly phone call, you can send them a gift basket, or do something similar to show your appreciation. This also helps improve employee retention; remote employees who receive a warm welcome are more likely to stick around rather than accepting another job offer.

2. Provide Equipment

Working from a remote location is nearly impossible without the right equipment. If you’re hiring remote employees who are going to need basic equipment to do their job, provide any equipment you can to help get them started. 

Providing equipment such as software and basic office supplies makes it easier for your employees to ease into their first workdays, and some software can help keep employees safe.

3. Make the First Day Special

Speaking of first days, an employee’s first day at a new job is a big deal. As an employer, it’s your job to make sure every employee has a great first day with your company. A good first day sets the tone for the duration of employment, plus it increases the odds of your employees sticking around for a long time. For remote employees who often feel undervalued and overworked, making the first day special is particularly important.

4. Run a Background Check

Vetting new hires is an important part of the onboarding process, especially with remote employees. When you’re hiring a new employee, run a background check to make sure all their information checks out. 

Background checks may cost a little bit of money upfront, but you’ll likely save a lot if you avoid hiring the wrong candidate. Running a quick background check should be part of every employee onboarding plan.

5. Explain Remote Work Policies

From the very beginning, remote employees need to have an understanding of your policies and what you expect of them. Make sure you provide written copies of remote work policies to all remote workers, in addition to verbally explaining your policies. You can use a PDF creator to make a digital copy of your remote work policies, which you can email to each new remote employee as you hire them.

6. Create a Checklist

Onboarding Remote Employees

Getting things done is always easier when you have a list, so create a checklist of steps for remote employee onboarding. Having a list of tasks to complete takes some of the stress out of the remote onboarding process, and you don’t have to worry about forgetting any crucial steps. If you do create an employee onboarding checklist, make sure you save a copy that you can use for future hires.

7. Listen to Feedback

It’s your job to provide an environment that allows your employees to be comfortable and productive. The problem is, creating this environment is more difficult with the remote work environment COVID-19 has created. 

When you’re onboarding remote employees, make sure you take some time to ask for feedback, so you can make genuine improvements to the onboarding process. This will help you, your current remote employees, and any remote employees you hire down the road.

Running a business isn’t easy, especially if your business has to adapt to an increasingly remote workforce. Fortunately, a little effort goes a long way when it comes to employee onboarding. As long as you’re active in the onboarding process and trying to make things easy for employees, you’re doing a great job.